Registration & Event Setup
Athlete entry, team registration, ticketing, communications, volunteers, and event administration.
The post-results operations platform for track & field
Official results are only the beginning.
MeetAdvance is built specifically for the work that begins after official results are posted—advancement decisions, individual and relay fee reconciliation, team invoices, protest windows, awards distribution, and meet closure.
Keep your current stack. MeetAdvance works alongside registration, timing, scoring, and results platforms.
Built forGoverning OrganizationsChampionship HostsMeet DirectorsTrack Clubs
A different part of the meet technology stack
Track doesn't end when the results are posted. Neither should your operations platform.
Registration gets athletes into the meet. Timing and scoring determine what happened. MeetAdvance helps your organization finish the work those official results create.
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Timing, Scoring & Results
Marks, times, placements, scoring, and official results publishing.
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MeetAdvance
Advancement, reconciliation, protests, awards, outstanding actions, and meet closure.
Keep the systems that already work. Add the operational layer that's missing.
The results are official. Now what?
The operational work is just beginning.
MeetAdvance is designed around the recurring track & field responsibilities that still have to be completed after results are finalized.
Qualifiers
Who advanced, and what decision is still required?
Fees
What does each individual or relay owe?
Reconciliation
What has been accounted for, and what remains outstanding?
Protests
Which deadlines and unresolved issues still require action?
Awards
What is ready, what was picked up, and what still needs verification?
Closure
Can the meet director see what remains before the operation is truly complete?
Where MeetAdvance starts
Official Results→Action Required→Advancement→Payment Reconciliation→Invoice→Awards
MeetAdvance starts where official results become operational work.
Current pilot build
One operational record after results become official.
The current mobile build focuses on the post-results work coaches, meet directors, and organizations must complete before the meet is truly closed out.
Meet Operations
Keep the selected meet, deadlines, protest windows, and unresolved work visible from one operational view.
- Meet-scoped dashboard
- Prioritized Action Center
- Protest-window tracking
Advancement
Turn qualifying placements into a consistent state-entry decision workflow with fee and deadline context.
- Accept, decline, or decide later
- Individual and relay entries
- Placement and mark context
Reconciliation & Invoices
Connect accepted entries to itemized team financial obligations without rebuilding them in a spreadsheet.
- Paid and outstanding status
- Individual and relay charges
- Shareable PDF invoice
Awards Operations
Track awards readiness and use secure or manual verification workflows at the awards station.
- Ready vs. picked-up status
- Secure temporary QR code
- Manual lookup / scanner workflow
See the current mobile workflow
From official results to a distributable operational record.
These are real MeetAdvance screens using fictional demonstration data from controlled demo environments. Names shown in screenshots are demonstration data only and do not imply affiliation, endorsement, or deployment.
Action Center
See what needs attention first.
Time-sensitive protest windows and pending advancement decisions rise to the top instead of living in separate spreadsheets, messages, or memory.
Advancement
Make the state-entry decision with context.
Qualifying place, mark, entry fee, and advancement deadline are visible before the coach accepts, declines, or decides later.
Reconciliation
Turn accepted entries into team financials.
Accepted individual and relay entries become itemized obligations with paid and outstanding status that can be reviewed by the team and meet staff.
Awards
Close the loop at the awards station.
See which awards are ready or already picked up, then generate a temporary secure credential tied to the athlete, team, event, and award.
Current vs. planned
Clear about what is available in the pilot build.
MeetAdvance is in active mobile testing. Current capabilities are separated from planned organization-level expansion so pilot discussions stay grounded in what can be validated now.
- Meet-scoped dashboard and Action Center
- Advancement decisions
- Individual and relay fee handling
- Payment-status reconciliation
- Itemized team invoice
- PDF invoice generation and sharing
- Protest-window tracking
- Awards readiness and secure pickup code
- Advanced organization analytics
- Inventory forecasting and low-stock intelligence
- Broader volunteer scheduling and shift metrics
- Expanded communications workflows
- Organization trend reporting
- White-label / broader branding options
Coming next: MeetAdvance AthleteVerify™
Eligibility, verification, and meet-day integrity—designed for track.
A planned track-specific eligibility and athlete identity verification framework designed to help organizations detect age-division issues earlier and improve controlled meet-day credential verification.
Eligibility
Rule-based age validation and controlled handling of verified eligibility data.
Verification
Controlled athlete identity verification and secure credential workflows.
Integrity
Meet-day validation and auditable exception handling for participating organizations.
Roadmap capability. Final rules, verification authority, privacy controls, and deployment policies will be configured with participating governing organizations.
Company identity
Black-owned. Track-focused. Built around the people who operate the sport.
MeetAdvance is a Black-owned technology company developing specialized operational software for track & field organizations, meet operators, clubs, coaches, and governing bodies.
Ownership is part of who we are. Track specialization and operational depth are the product case.
Simple organization pricing
Pay for the workflow—not for every person who needs to use it.
MeetAdvance is priced around meet and organization operations. Teams, coaches, parents, athletes, timing operators, protest officials, and awards staff are not charged separate seat fees.
MeetAdvance Meet
$199 per meet
MeetAdvance Region
$1,499 per year
Enterprise
From $7,500 per year
Low-risk adoption
Start with one post-results workflow—without replacing your current systems.
Already have registration, timing, scoring, or meet-management software? Keep it. A controlled MeetAdvance pilot can focus on one defined post-results workflow, measure the outcome, and expand only if the evidence supports it.
View the Controlled Pilot ModelAdvancement decisionsFee reconciliationTeam invoicesAwards operations
Pilot MeetAdvance
After official results are posted, what work is still manual?
Bring one post-results challenge. We will scope a controlled pilot around the workflow, the meet, and a small set of measurable outcomes.