Meet Operations
Keep the selected meet, deadlines, protest windows, and unresolved work visible from one operational view.
- Meet-scoped dashboard
- Prioritized Action Center
- Protest-window tracking
Post-results operations, connected
Official results are only the beginning.
MeetAdvance manages what happens next—advancement decisions, entry-fee reconciliation, itemized team invoices, time-sensitive action items, and awards operations.
Works alongside registration, timing, and results platforms.
Designed forTrack ClubsMeet DirectorsGoverning OrganizationsParks & Recreation
Where MeetAdvance starts
Official Results→Action Required→Advancement→Payment Reconciliation→Invoice→Awards
MeetAdvance starts where the results system stops.
Current pilot build
One operational record after results become official.
The current mobile build focuses on the post-results work coaches, meet directors, and organizations must complete before the meet is truly closed out.
Advancement
Turn qualifying placements into a consistent state-entry decision workflow with fee and deadline context.
- Accept, decline, or decide later
- Individual and relay entries
- Placement and mark context
Reconciliation & Invoices
Connect accepted entries to itemized team financial obligations without rebuilding them in a spreadsheet.
- Paid and outstanding status
- Individual and relay charges
- Shareable PDF invoice
Awards Operations
Track awards readiness and use secure or manual verification workflows at the awards station.
- Ready vs. picked-up status
- Secure temporary QR code
- Manual lookup / scanner workflow
See the current mobile workflow
From official results to a distributable operational record.
These are real screens from MeetAdvance's isolated staging environment using fictional test data.
Action Center
See what needs attention first.
Time-sensitive protest windows and pending advancement decisions rise to the top instead of living in separate spreadsheets, messages, or memory.
Advancement
Make the state-entry decision with context.
Qualifying place, mark, entry fee, and advancement deadline are visible before the coach accepts, declines, or decides later.
Reconciliation
Turn accepted entries into team financials.
Accepted individual and relay entries become itemized obligations with paid and outstanding status that can be reviewed by the team and meet staff.
Distribution
Generate a record that can leave the app.
Create a professional Team Advancement Invoice and use the device's standard share sheet to send, save, AirDrop, or print it.
Awards
Close the loop at the awards station.
See which awards are ready or already picked up, then generate a temporary secure credential tied to the athlete, team, event, and award.
Current vs. planned
Clear about what is available in the pilot build.
MeetAdvance is in active mobile testing. Current capabilities are separated from planned organization-level expansion so pilot discussions stay grounded in what can be validated now.
- Meet-scoped dashboard and Action Center
- Advancement decisions
- Individual and relay fee handling
- Payment-status reconciliation
- Itemized team invoice
- PDF invoice generation and sharing
- Protest-window tracking
- Awards readiness and secure pickup code
- Advanced organization analytics
- Inventory forecasting and low-stock intelligence
- Broader volunteer scheduling and shift metrics
- Expanded communications workflows
- Organization trend reporting
- White-label / broader branding options
Next major update
Athlete Eligibility & Identity Verification.
MeetAdvance is expanding upstream of post-results operations to help governing organizations deter age-division violations, protect verified athlete identity data, and create a traceable eligibility process before and during competition.
Automated Age Eligibility + DOB Locking
Calculate permitted age divisions from governing-body rules and lock verified birth data against unauthorized changes.
- Rule-based age-division validation
- Verified DOB locking
- Controlled correction workflow and audit history
Independent Verification + Athlete Credential
Separate club-entered information from independently verified eligibility and issue a reusable athlete identity credential.
- Independent verification roles
- Athlete photo + verification status
- Secure QR athlete credential
Meet-Day Integrity + Regional Oversight
Bring verified eligibility into meet operations with identity checks, formal challenges, and organization-level compliance visibility.
- Meet-day credential verification
- Eligibility challenge workflow
- Regional integrity dashboard
Planned roadmap capability. Final rules, verification authority, privacy controls, and deployment scope will be configured with the governing organization.
Simple organization pricing
Pay for the workflow—not for every person who needs to use it.
MeetAdvance is priced around meet and organization operations. Teams, coaches, parents, athletes, timing operators, protest officials, and awards staff are not charged separate seat fees.
MeetAdvance Meet
$199 per meet
MeetAdvance Region
$1,499 per year
Enterprise
From $7,500 per year
Low-risk adoption
Start with one post-results workflow.
MeetAdvance does not need to replace the systems already running the meet. A controlled pilot can focus on one defined workflow, measure the outcome, and expand only if the evidence supports it.
View the Controlled Pilot ModelAdvancement decisionsFee reconciliationTeam invoicesAwards operations
Pilot MeetAdvance
Choose one workflow. Validate it at one championship.
Start with a controlled regional pilot using a defined post-results handoff, agreed success measures, and a post-event review.