State & National Leaders
Define operational standards, advancement rules, deadlines, and fee expectations.
Organization post-results operations
Standardize the work that happens after official results.
MeetAdvance gives governing organizations a shared operational model for advancement decisions, payment reconciliation, itemized team invoices, protest windows, and awards workflows—without replacing existing registration, timing, or results systems.
Designed for layered organizations
Shared workflow from regional leadership to the awards table.
Regional Administrators
Oversee meet readiness, advancement status, exceptions, and reconciliation.
Meet Directors
Review operational status, itemized team invoices, and awards readiness.
Clubs & Teams
Manage qualifier decisions, relay obligations, family balances, and team invoices.
Current pilot value
Start with workflows that can be validated today.
- Meet-scoped operational dashboard and Action Center
- Advancement decisions with place, mark, fee, and deadline context
- Individual and relay fee handling
- Paid and outstanding reconciliation status
- Itemized team invoices and shareable PDF records
- Protest-window tracking
- Awards readiness and secure pickup credential workflow
- Role- and membership-scoped access
Current staging buildFictional demonstration data shown.
Next major roadmap capability
Move athlete eligibility from document-on-demand to verified, auditable operations.
The planned Athlete Eligibility & Identity Verification roadmap is designed to help governing organizations detect age-division conflicts before competition, protect verified birth data from unauthorized edits, and make athlete identity easier to validate when questions arise.
Validate & Lock
Automate age-division eligibility, distinguish claimed data from verified data, lock verified DOB records, and preserve correction history.
Verify & Credential
Use independent verification roles, athlete photos, and secure QR credentials without exposing sensitive source documents during routine checks.
Check & Oversee
Support meet-day identity verification, eligibility challenges, exception review, and regional compliance visibility from a controlled dashboard.
Illustrative deployment models
Lead with the workflow pressure point.
Organization names below describe potential use cases only and do not imply endorsement, affiliation, or current deployment.
Lead with advancement and reconciliation.
Use official regional results as the handoff point for state-entry decisions, entry-fee status, itemized team invoices, and awards readiness.
Lead with consistency at scale.
Standardize the post-results workflow across high athlete counts, regional advancement, relay obligations, and host operations.
Lead with accountability.
Connect advancement obligations to itemized records and controlled awards distribution without replacing the event's existing results stack.
Illustrative examples only. Organization names do not imply endorsement, affiliation, or current deployment.
Controlled adoption
Select a workflow—not an entire technology replacement.
Select a Workflow
Choose advancement, reconciliation/invoicing, awards, or a defined combination at one regional event.
Configure the Rules
Set the meet, roles, advancement deadline, fee rules, and participating team scope.
Run the Pilot
Use official results as the post-results handoff point and operate the selected workflow in a controlled environment.
Review the Outcome
Evaluate completion, reconciliation, exceptions, staff feedback, and next-step fit before expanding.
Commercial model
Start at the level that matches the operation.
Use MeetAdvance for one meet at $199, a region at $1,499/year, or a governing-body deployment starting around $7,500/year. Participating teams and operational users are included without separate seat fees.
See Pricing$199 / meet$1,499 / region / yearEnterprise from $7,500 / yearNo per-seat fees
Organization pilot
Bring one post-results challenge.
We'll scope a controlled pilot around one regional championship workflow and a small set of measurable outcomes.