Select the Workflow
Choose one post-results pressure point and identify the operational owner.
Controlled pilot model
Start with one championship workflow.
Choose a defined post-results workflow, configure it around the meet, run it in a controlled environment, and review the operational outcome before expanding.
THE ASKSelect one regional championship workflow for a controlled MeetAdvance pilot.
Advancement, reconciliation/invoicing, awards, or a defined combination.
Pilot structure
Small scope. Clear handoff. Measurable outcome.
Configure the Meet
Set roles, advancement rules, deadlines, fees, and participating team scope.
Run the Pilot
Use official results as the handoff point with a pre-event checklist and support plan.
Review & Decide
Review completion, reconciliation, exceptions, staff feedback, and next-step fit.
Recommended scope
What a first pilot can include.
- One regional championship and one defined workflow owner
- Official results as the post-results starting point
- Advancement decisions, deadlines, and entry-fee status
- Individual and relay reconciliation
- Itemized team invoice and shareable PDF
- Optional awards readiness / secure pickup workflow
- Pre-event validation and post-event review
Suggested success measures
- Pending advancement decisions are visible and actionable.
- Accepted entries reconcile to the correct team invoice total.
- Outstanding balances are identifiable by athlete/event or relay.
- Meet staff can receive a clean itemized PDF record.
- Operational exceptions are visible without separate manual lists.
What MeetAdvance needs from the pilot organization
A small set of decisions before meet day.
A regional or meet-level administrator who can confirm rules and decisions.
Advancement rules, deadlines, fee structure, and participating team scope.
A clear process for when official results become available for post-results work.
A short review to capture issues, completion status, and whether the workflow should continue.
Pilot investment & commercial path
Use the pilot to prove the workflow before committing to broader deployment.
A controlled regional pilot can be offered at $0–$500 depending on scope and strategic value. After a successful pilot, the commercial path is simple.
Regional Pilot
$0–$500
One regional championship workflow with agreed scope, support plan, and post-event review.
MeetAdvance Meet
$199 per meet
For a meet host that wants the post-results workflow for a single event.
MeetAdvance Region
$1,499 per year
For a regional organization managing multiple meets and participating clubs.
Governing-body / enterprise deployments are custom, starting around $7,500/year. Teams, coaches, parents, athletes, timing operators, protest officials, and awards staff do not carry separate seat fees.
Pilot inquiry
Tell us which workflow you want to validate.
This static GitHub Pages form prepares a structured email to MeetAdvance. No form data is stored by this website.
Do not include athlete medical information, passwords, payment-card data, or other sensitive information.
Specific ask
Select one regional championship workflow for a controlled MeetAdvance pilot.
Start narrow, measure the workflow, and expand only from evidence.